Summit School Management System

Summit School Management System

Before start using Smart School consider a general scenario of typical school of class 1 to 12th, each classes have sections like Section A, Section B. There will various subjects for different classes like some subjects are theory and some are practical. Exams are created using these subjects and classes. Students enter in classes by new admission or promoted by their previous class after successful passing of previous class. During course of student we will charge fees to students and collecting them at monthly or one time basis. We like to record attendance of our students. Our school may be providing transport facility to student. Our school have library for students have to maintain books inventory. Our school have hostels and providing hostel facility to our students. Obviously our school has teachers to teach and manage students. We like to communicate our teachers, students and parents. We like to record all the expenses done in our school like miscellaneous bills, salary payments etc. After everything we like to analyze various reports based on our school.

If you are using Smart School for a training centre then may be you like to admit students in two classes, since version 5 we have introduce multi class feature where you can admit a single student in two classes simultaneously.

Apart from above we also like to provide access to our Smart School to other users like Teachers, Accountants, Librarians, Students and their Parent. For these Smart School have 8 inbuilt user’s roles- SuperAdmin, Admin, Teacher, Accountant, Librarian, Receptionist, Student and Parent. Virtually you can create unlimited number of user roles for staff members.

Admin Panel

Admin Panel consist 27 modules listed below –

1. Front Office – for all reception/front office related activities like enquiries, calls, visitors, postal receive/dispatch
2. Student Information – for all the information related to student like student search, profile, student admission, student history
3. Fees Collection – for all the details related to student fees collection, fees master creation, fees dues, fees reports
4. Income – for all the income other than fees collection can be manage here like add income, search income, income head
5. Expenses – for all the expenses related to school can be manage here like add expenses, search expenses, expense head
6. Attendance – for managing student attendance and attendance report
7. Examinations – for managing all the exams conducted by school like create exam, schedule exam, exam marks entry, marks grade
8. Online Examinations – for managing online exams conducted by school
9. Lesson Plan – for managing subject status and lesson plan
10. Academics – for managing all the parameters / master data required to run school like classes, sections, subjects, assign teachers, class timetable, promote student to upper class
11. Human Resource – for all the information related to staff members can be manage here like staff search, profile, attendance, payroll, leaves
12. Communicate – it works like a notice board basically a messaging system for communication to students, parents and teachers
13. Download Center – for managing downloadable documents like assignments, study material, syllabus and other documents need to distribute students and teachers
14. Zoom Live Classes – for students zoom live classes and for staff live meetings. Its addon extension and should be purchased separately
15. Homework – teachers can give homework here and further evaluate them
16. Library – all the books in your library can be manage here
17. Inventory – manage all the assets of your school with stocks and store under inventory module
18. Transport – for managing transportation service like routes and their fares
19. Hostel – for managing hostels, hostel rooms and their fares
20. Certificate – design and generate student certificate and ID Card here
21. Front CMS – manage front public site of Smart School here by creating pages, menus, events, gallery, news
22. Alumni – for managing all pass out students or alumni records and events
23. Reports – all the various reports related to different modules can be found here
24. System Settings – configure Smart School here for different settings like school, sessions, admin password, SMS, Paypal, backup / restore, languages
25. Calendar & ToDo List – track and manage all daily/monthly activities and create your task in todo list
26. Chat – chat for two way messaging staff and students
27. One Click Updater – to install new in system

Front Office

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This module has 7 sections –

1. Admission Enquiry
2. Visitor Book
3. Phone call Log
4. Postal Dispatch
5. Postal Receive
6. Complain
7. Setup Front Office

Student Information

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This module has 9 sections –

1. Student Details
2. Student Admission
3. Online Admission
4. Disabled Students
5. Multi Class Student
6. Bulk Delete
7. Student Categories
8. Student House
9. Disable Reason

Fees Collection

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This module has 9 sections –

1. Collect Fees
2. Search Fees Payment
3. Search Due Fees
4. Fees Master
5. Fees Group
6. Fees Type
7. Fees Discount
8. Fees Carry Forward
9. Fees Reminder

Income

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This module has 3 sections –

1. Add Income
2. Search Income
3. Income Head

Expenses

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This module has 3 sections –

1. Add Expense
2. Search Expense
3. Expense Head

Attendance

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This module has 3 sections –

1. Student Attendance
2. Attendance By Date
3. Approve Leave

Examinations

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This module has 7 sections –

1. Exam Group
2. Exam Exam Result
3. Design Admit Card
4. Print Admit Card
5. Design Marksheet Card
6. Print Marksheet Card
7. Marks Grade

Online Examinations

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This module has 2 sections –

1. Online Exam
2. Question Bank

Lesson Plan

Academics

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This module has 8 sections –

1. Class Timetable
2. Teachers Timetable
3. Assign Class Teacher
4. Promote Students
5. Subject Group
6. Subjects
7. Class
8. Sections

Human Resource

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This module has 11 sections –

1. Staff Directory
2. Staff Attendance
3. Staff Attendance Report
4. Payroll
5. Approve Leave Request
6. Apply Leave
7. Leave Type
8. Teachers Rating
9. Department
10. Designation
11. Disabled Staff

Communicate

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This module has 4 sections –

1. Notice Board
2. Send Email
3. Send SMS
4. Email / SMS Log

Download Center

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This module has 5 sections –

1. Upload Content
2. Assignments
3. Study Material
4. Syllabus
5. Other Downloads

Zoom Live Classes

Homework

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This module has 1 sections –

1. Add Homework

Library

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This module has 4 sections –

1. Book list
2. Issue Return
3. Add Student
4. Add Staff Member

Inventory

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This module has 6 sections –

1. Issue Item
2. Add Item Stock
3. Add Item
4. Item Category
5. Item Store
6. Item Supplier

Transport

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This module has 3 sections –

1. Routes
2. Vehicles
3. Assign Vehicle

Hostel

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This module has 3 sections –

1. Hostel Rooms
2. Room Type
3. Hostel

Certificate

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This module has 4 sections –

1. Student Certificate
2. Generate Certificate
3. Student ID Card
4. Generate ID Card

Front CMS

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This module has 7 sections –

1. Event
2. Gallery
3. News
4. Media Manager
5. Pages
6. Menus
7. Banner Images

Reports

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Reports are self explanatory but further we will provide more details at online documentation.

Calendar ToDo List

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This module has 2 sections –

1. Calendar
2. ToDo List

Chat

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In Chat System, staff can chat with other staff members and student can also chat with other staff members

System Settings

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This module has 16 sections –

1. General Setting
2. Session Setting
3. Notification Setting
4. SMS Setting
5. Email Setting
6. Payment Methods
7. Print Header Footer
8. Front CMS Setting
9. Roles Permissions
10. Backup / Restore
11. Languages
12. Users
13. Modules
14. Custom Fields
15. System Fields
16. System Update

Student Panel

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Login to Student Panel through URL http://yourdomain/site/userlogin. If student belongs to multiple classes then he can switch class from top right corner Class Switcher. Student Panel has 13 sections –

1. My Profile
2. Fees
3. Class Timetable
4. Homework
5. Online Exam
6. Apply Leave
7. Download Center
8. Attendance
9. Notice Board
10. Teachers Review
11. Library Books
12. Transport Routes
13. Hostel Rooms

Parent Panel

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Login to Parent Panel through URL http://yourdomain/site/userlogin. Parent Panel is almost similar to student panel but with following differences listed below-

1. Parent can see their all children details at once in their Parent Panel
2. Parent panel currently does not have Multi Class and Chat feature, these features will be added in future updates.